ReStore Volunteer Application

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Habitat for Humanity Health & Safety Policy*
SAFETY, HEALTH & ENVIRONMENT (SHE) TRAINING

Policy Number: 200
Policy Group: Health & Safety
Date Approved: February 2019
Next Review Date: February 2020

INTENT
The intent of this policy is to define the formal health and safety training required by all HFHS/L stakeholders.

POLICY
HFHS/L will implement a Safety, Health and Environment (SHE) management program at the most effective level possible ensuring that:
- At minimum, registration with the provincial Workplace Safety & Insurance Board (WSIB) and Workers Compensation Board (WCB) employee insurance system is maintained and that the affiliate is in compliance with all requirements as stated within the legislation
- HFHS/L develop, maintain and administer a SHE training program which is mandatory for all staff and volunteers. HFHS/L will maintain all SHE Training Certification records. Annual re-certification will be mandatory.
- The safety and health of our workforce is maintained at all times through full compliance with the Occupational Health and Safety Act for the Province of Ontario
- The safest possible work environment is maintained by requiring that all workplace SHE hazards are identified and controlled, that employees and volunteers receive ongoing training in safety and health, by maintaining communications between management and the workforce and by leading by example through action. Each worker shares an obligation to report accidents, SHE hazards or possible contravention of safety rules to the immediate supervisor
- Supervisors ensure that safe and healthy work conditions are maintained in their assigned work areas at all times, and
- That workers and volunteers work safely and responsibly following HFHS/L’s Safe Work Practices and Procedures and in accordance with the Occupational Health and Safety Act and the regulations of the Province of Ontario
RESPONSIBILITY
Oversight of this policy rests with each and every HFHS/L stakeholder from the President of the Board of Directors to the newest volunteer.

RATIONALE
The management and Board of Directors of HFHS/L is vitally interested in the safety and health of all employees volunteers and sub-contractors involved with HFHS/L. It is our philosophy that the wellbeing of our affiliate depends upon the safety and health of our workforce and the protection of our environment.
I confirm that I have read the Habitat for Humanity Health & Safety Policy

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Waiver and Release*
THIS RELEASE WAIVER AND INDEMNITY (the “Release”) signed on (drop down menu for the date) is in favor of Habitat for Humanity Sarnia/Lambton, an Ontario non-profit organization, Habitat for Humanity Canada, a federal non-profit corporation, and Habitat for Humanity International Inc., a non-profit corporation (collectively “Habitat for Humanity Sarnia/Lambton”) and all of their respective directors, officers, employees, contractors, members, agents and donors; all title house donors, all sponsors, all media partners, all contributors of services, food, beverages, shelter and transportation, and each of their respective directors, officers, employees, contractors, members and agents; all registered owners of properties at which salvage operations are conducted and their directors, officers, employees, contractors, members and agents where such registered owner is a corporate entity; any owner/operator of any trade show or public event at which Habitat for Humanity Sarnia/Lambton may be participating and the owner/operator’s directors, officers, employees, contractors, members and agents; and all partner families.

I wish to participate in any of Habitat for Humanity Sarnia/Lambton’s programs/activities located at any of its affiliate offices, ReStore(s), warehouse, salvage locations, home-build sites or at the location of any trade show or public event in which Habitat for Humanity Sarnia/Lambton is participating. I understand that such activities may include lifting, climbing, use of tools and other physical activities. I testify that I have read, completed, viewed and understand all build-site health & safety information required of me as part of the on-line application process.

In consideration of my desiring to participate in Habitat for Humanity Sarnia/Lambton’s program activities:

1. WAIVER AND RELEASE: I, my heirs, executors, estate trustees with or without a Will, administrators, successors and assigns do hereby release and forever discharge and hold harmless Habitat for Humanity Sarnia/Lambton and their respective directors, officers, employees, contractors, members, agents and donors; all title house donors, all sponsors, all media partners, all contributors of services, food, beverages, shelter and transportation, and each of their respective directors, officers, employees, contractors, members and agents; all registered owners of properties at which salvage operations are conducted and their directors, officers, employees, contractors, members and agents, where such registered owner is a corporate entity; any owner/operator of any trade show or public event at which Habitat for Humanity Sarnia/Lambton may be participating and the owner/operator’s directors, officers, employees, contractors, members and agents; and all partner families, from any claims, demands, damages both direct and indirect, costs, expenses, actions and causes of actions, whether in law or equity, in respect of death, injury, loss or damage to my person or property, howsoever caused arising or to arise by reason of my participation in or attendance at any of Habitat Sarnia/Lambton’s office, ReStore, warehouse, salvage or build locations or at a location of any trade show or public event at which Habitat Sarnia/Lambton is participating.

2. MEDICAL TREATMENT: I, my heirs, executors, estate trustees with or without a Will, administrators, successors and assigns do hereby release, waive and forever discharge Habitat Sarnia/Lambton and their respective directors, officers, employees, contractors, members, agents; all title house donors, all sponsors, all media partners, all contributors of services, food, beverages, shelter and transportation, and each of their respective directors, officers, employees, contractors, members and agents; all registered owners of properties at which salvage operations are conducted and their directors, officers, employees, contractors, members and agents where such registered owner is a corporate entity; any owner/operator of any trade show or public event at which Habitat Sarnia/Lambton may be participating and its directors, officers, employees, contractors, members and agents; and all partner families from any claim, demands, damages both direct and indirect, costs, expenses, actions and causes of actions, whether in law or equity, in respect of death, injury, loss or damage to my person or property, howsoever caused arising or to arise on account of any first aid, treatment, or other medical service rendered in connection with my participation in or attendance at any of Habitat Sarnia/Lambton’s office, ReStore, warehouse, salvage or build locations or at a location of any trade show or public event at which Habitat Sarnia/Lambton is participating. I understand that I am responsible for securing all appropriate medical insurance coverage. I acknowledge and accept that any such medical services as may be available may be performed by volunteers or outside agencies and that Habitat Sarnia/Lambton has no control or responsibility for the quality of any medical attention that may be provided.

3. ASSUMPTION OF RISK: I understand that volunteer work may include activities that may be hazardous and that certain Habitat Sarnia/Lambton’s goods and equipment may be donated to Habitat Sarnia/Lambton and beyond the control of Habitat Sarnia/Lambton. As such, Habitat Sarnia/Lambton cannot and will not assume any liability for the condition of such goods and equipment or of the nature of the activity.

I understand that Habitat Sarnia/Lambton retains the right to limit or prohibit, at its sole discretion, my participation in any activities of Habitat Sarnia/Lambton if Habitat Sarnia/Lambton, at its sole discretion, does so determine that such participation will not be in the best interests of either it or me. I understand that I will be responsible for the payment of any expenses incurred as a result of application of this section.

4. PHOTOGRAPHIC RELEASES: I do hereby grant and convey to Habitat Sarnia/Lambton all rights, title and interest in any and all photographic images, whether electronic or otherwise, and in any video or audio recordings made by Habitat Sarnia/Lambton or its media partners, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographic images . I further understand that Habitat Sarnia/Lambton may use, or authorize use of such images and recordings for broadcasting and in fundraising and other corporate materials and I consent to such use without any royalty or payment to me.

5. OTHER: I expressly agree that this Release is intended to be as broad and inclusive as permitted by the laws of the Province of Ontario, and that this Release shall be governed by and be interpreted in accordance with the laws of the Province of Ontario. I agree that in the event that any clause or provision of this Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such a clause or provision shall not otherwise affect the remaining provisions of this Release that shall continue to be enforceable.

6. HABITAT FOR HUMANITY SARNIA/LAMBTON’S PRIVACY OF INFORMATION STATEMENT: We do not sell, trade, rent or in any way distribute your personal information. We use your information to keep you periodically informed of our activities including programs, funding needs, special events, and opportunities to volunteer or to donate. If you do not wish us to contact you, please notify us by email at sthomas@habitatsarnia.org by telephone, or by mail, with your full name and address. We will remove your name from our confidential list within 30 days of receipt. Otherwise by signing this Release you are consenting to the use of your personal information for the above-noted purposes. Our Privacy Policy can be viewed at 1787 London Line, Sarnia, ON.
I have thoroughly read, understand and agree with the information and terms of this Release Waiver & Indemnity. *

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Policy Number: 302 Policy Group: Volunteer Management Date Approved: June, 2018 Date Revised: June, 2020 INTENT To ensure a certain standard of conduct is communicated, understood and practiced by all volunteer stakeholders who work with the affiliate in any capacity. POLICY Habitat for Humanity Sarnia/Lambton recognizes the intrinsic value of our volunteers to all aspects of the operation and management of our affiliate. As such, we welcome and celebrate the diversity of ideas and experience that our volunteers bring to Habitat Sarnia/Lambton. In order to both protect that Habitat for Humanity brand and to achieve and maintain integrity in all operations, Habitat Sarnia/Lambton has certain expectations of its volunteers with regard to conduct and behaviour. Generally, the Board of Directors of HFHS/L has identified several key objectives to govern the conduct of its volunteer stakeholders. These include but are not limited to the following:
- Behaviour that reflects the mission, vision and values of Habitat for Humanity;
- Strict adherence to all health and safety rules and regulations;
- Respectful and appropriate communication and interaction with all stakeholders (inclusive of staff, other volunteers, donors, customers and members of the general public);
- A commitment to fostering and supporting a positive, team-based work environment;
- Respectful and appropriate use of Habitat Sarnia/Lambton’s property and assets;
- The practice of confidentiality (where the volunteer role requires); and
- The maintenance of a sober and drug-free working environment relative to the performance of all responsibilities relative to HFHS/L.
Where there are issues with the conduct of a volunteer, Habitat Sarnia/Lambton will endeavor to practice a positive, progressive discipline policy with the intent of supportively correcting the concerning behaviour(s). As such, three, progressively corrective actions will be utilized in our disciplinary approach to employees:
1. An oral reminder;
2. A written reminder; and
3. A respectful request to discontinue volunteer service to Habitat Sarnia/Lambton.
These steps will normally be followed in progression. However, where offences or breaches in conduct are deemed to be sufficiently serious in nature it is possible that one or more of the above noted steps will be skipped. Given the severity of the breach it is also possible that a recommendation of discharge will be immediately made to/entertained by the Executive Director with input from the Board of Directors if/as the circumstances require. While HFHS/L is committed to generally approach disciplinary action in a progressive manner, it reserves the right, at its sole discretion, to decide whether and what disciplinary action will be taken in a given situation. The actual disciplinary action applied/undertaken will depend upon the severity of the incident and will take into consideration the volunteer’s tenure as well as the timing and nature of previous disciplinary action, if any. As part of on-boarding a new volunteer, a Volunteer Code of Conduct (appended) will be reviewed with and signed by each volunteer. Appropriate affiliate staff will periodically review the Volunteer Code of Conduct during the course of regular, annual volunteer communications. RESPONSIBILITY Oversight of the Volunteer Code of Conduct is the responsibility of the Executive Director in concert with affiliate senior leadership and under the direction of and in liaison with the Board of Directors. RATIONALE All volunteers should know and understand Habitat Sarnia/Lambton’s expectations and should understand the process by which corrective action will generally be approached for breaches in conduct.
Volunteer Code of Conduct*
I have read the above and understand Habitat for Humanity Sarnia/Lambton’s Volunteer Guidelines and Code of Conduct. I agree to abide by all requirements and pledge to use good judgment during my time as a volunteer.

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